ÈÕ±¾avÎÞÂë

Facilities & Operations

• Custodial Services
• Elementary #22
• Facilities Directory
• Facility Rentals

Facility Rentals

ÈÕ±¾avÎÞÂë facilities are designated primarily for educational purposes and school-related activities. District facilities may also be used after school hours for meetings of students, district employees, school-affiliated organizations (e.g. PTA and booster clubs), community groups, and other organizations and for-profit groups. Programs comprised of at least 75 percent district students will be given priority for use of facilities over programs that do not contain district students. Please note that ÈÕ±¾avÎÞÂë only allows the use of district facilities as long as it does not interfere in any way with the district’s education of its students.

A representative of the group or organization that wants to use an ÈÕ±¾avÎÞÂë facility will need to submit an Application for Facility Use to the ÈÕ±¾avÎÞÂë Facilities Department at least 20 days prior to the desired date of use.  Requests made in the summer (June – August) for the upcoming school year will not be processed until the school year begins. This allows the district’s campuses time to complete their calendars.

Overview of Facility Rental Fees

Application Fee – $10 per submission (non-refundable)

Cancellation Fee – $5 per date, per location (unless cancelled 7 days in advance)

Change Fee – $5 per date, per location (unless changed 7 days in advance)

Submitting an Application for Facility Use

In an effort to make the facility rental process easier, the ÈÕ±¾avÎÞÂë Facilities Department uses an online scheduling service. If your group would like to rent an ÈÕ±¾avÎÞÂë facility, you will first need to create an account on the scheduling service website. Please follow the instructions below to create an account. This account will serve as your Application for Facility Use.

1. Visit this link: 
2. Click on “Log in to Request Facility Use” in the upper right hand and corner of the page.
3. Click on “Create One” after the “Don’t have an account?” text near the middle of the page.
4. Fill in your account information.

After you complete the online form, your application will be forwarded to the ÈÕ±¾avÎÞÂë Facilities Department for review. Once your Application for Facility Use is approved, you will be contacted by a Facilities Department team member.

Facility Rental Procedure

After your application is approved, you will be able to log in to the website and begin to schedule your events. To schedule an event please follow the steps outlined below.

1. Log in to the website using the email address and password you submitted as part of your registration.
2. Click on the “Request Facility Use” tab near the top of the page. Please note that there are two schedule types. The “Normal Schedule” allows you to request from one to 20 events. All events should be scheduled in the same room(s) at the same time on different days. The “Recurring Schedule” allows you to choose up to 100 events in the same room(s) at the same time over different days. These events are scheduled on a recurring basis (e.g. every Monday and Wednesday for a month or every Sunday of a year).
3. Choose the appropriate schedule type for your event.
4. Fill out the required fields including event title, location, room(s), date(s), and start and end times. Please do not fill in the area and building sections.
5. Click the search button to check availability.
6. If the space is available, click “Next”. If not, click “Previous” and select a different facility and/or room(s).
7. Once you find an available space, enter your event information. Please make sure to answer the questions in the “Additional Information” section.
8. Select  your organization and the main point of contact for the event.
9. Please remember that you must attach your current certificate of insurance.
10. After you have completed the online event scheduler form you will need to sign using your email address; you will also need to confirm that you have read and agree to the terms and conditions of facility usage.
11. Click “Save” to submit your request.

Once you have received the invoice for the application processing fee, please log back in to your account and click on the “My Requests” tab. In the “My Requests” tab, you should find a link where you can pay online.

Facility Rental Documents

• Facilities Use Guidelines

Need Help?

If you need additional assistance with the content on this page, please contact ÈÕ±¾avÎÞÂë team member Lisa Sizemore by phone at 469-302-4098 or by email here .